At Scholar and A Dream Inc., we are dedicated to maintaining the privacy and security of your personal information. This Data Retention Policy outlines how we handle and retain student documents submitted through our platform.

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1. Data Collection and Purpose:

We collect various documents from students to facilitate scholarship applications, academic record-keeping, and program administration. These documents may include, but are not limited to:

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• Personal identification documents

• Academic transcripts and records

• Recommendation letters

• Financial aid documents

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2. Data Retention Period:

We retain student documents for a specific period after the completion of the scholarship application process or the termination of your association with Scholar and A Dream Inc., whichever comes later. The retention period is determined by the nature of the document and legal requirements.

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3. Data Retention Schedule:

The following outlines the general data retention schedule for student documents:

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• Personal identification documents: Retained for a period of 2 years after the completion of the scholarship application process or termination of association.

• Academic transcripts and records: Retained permanently or as required by applicable laws and regulations.

• Financial aid documents: Retained for a period of 2 years after the completion of the scholarship application process.

 

4. Data Security:

Your documents are stored securely on our platform and accessed only by authorized personnel for legitimate purposes. We employ industry-standard security measures to protect your information from unauthorized access, disclosure, alteration, or destruction.

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5. Data Access and Corrections:

You have the right to access your documents and request corrections if you believe that any information is inaccurate or incomplete. Please contact our Data Protection Officer at submissions@scholarandadream.org to exercise your rights regarding your documents.

 

6. Data Destruction:

At the end of the retention period, your documents will be securely destroyed in accordance with our data destruction procedures to prevent unauthorized access or disclosure.

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7. Consent:

By submitting your documents to Scholar and A Dream Inc., you consent to the retention and processing of your personal information as described in this Data Retention Policy.

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8. Contact Information:

If you have any questions or concerns about the retention of your documents, please contact our Data Protection Officer at submissions@scholaranadadream.org.

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Conclusion:

We are committed to protecting your privacy and ensuring the responsible handling of your documents in compliance with applicable laws and regulations.

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Date: March 25th, 2024